Construction Office Assistant
Building Success Behind the Scenes: Join Our Team as a COA at Impact!
Position Summary
The Construction Office Assistant position at Impact Plaster & Masonry, LLC, Impact Masonry, Inc., and Impact Plaza & Associates provide vital administrative support to ensure the smooth and efficient operation of the construction office. As an Office Assistant, you will assist with construction projects.
Primary Responsibilities
- Greet and assist visitors, clients, and subcontractors, maintaining a professional and welcoming office environment.
- Answer and direct phone calls, take messages and respond to inquiries promptly and courteously.
- Assist In managing project documentation, including, filing, scanning, and organising documents for easy retrieval.. Prepare and distribute correspondence, reports, and other project-related materials as required.
- Coordinate meetings, conferences, and appointments, including scheduling, sending reminders, and preparing meeting agendas and materials.
- Assist in maintaining project schedules, tracking progress, and updating project management software as necessary.
- Collaborate with project managers, architects and subcontractors to ensure effective communication and timely completion of tasks.
- Manage office supplies inventory and order necessary materials to maintain adequate stock levels.
- Assist with daily processing, including tracking employee hours, verifying timesheets, and preparing daily reports.
- Provide general administrative support, such as photocopying, scanning, data entry, and maintaining office equipment.
What we're looking for
Join our team as a Construction Office Assistant at Impact! Qualifications: Previous office administration experience, preferably in construction. Proficiency in MS Office & project management software. Strong organizational and communication skills. Ability to handle multiple tasks and maintain confidentiality. Proactive and adaptable. Basic account knowledge is a plus.
Benefits: Competitive compensation package. Professional growth opportunities. Exposure to the construction industry. Collaborative and supportive work environment. Make a vital impact on construction projects and essential administrative support. Apply now!
The position requires work in a client environment.
Note: This job description reflects a summary of the job and does not prescribe or restrict the responsibilities that may be assigned. The job description is subject to change at any time.
BY LUARMSTRONG,LLC